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Solution Templates

Contract Management with JobRouter®

Record data automatically and manage and edit contracts centrally via the JobRouter® Digital Process Automation platform

The JobRouter® "Contract Management" Solution Template tracks and manages contract clauses, terms, obligations and milestones over a specific or indefinite period of time. This allows you to maximize your own contractual benefits and reduce risks. It is a combination of process, JobSelect (reporting) and archive configuration for managing contracts. This does not cover the creation of contracts.

 

Automated Contract Management: Manage contracts digitally
Stop administrating contracts – manage them! Analogous processes and manual overhead can be frustrating, especially when managing your contracts! JobRouter® now offers standardized process templates that facilitate and accelerate the transition from analog to digital. Never miss a deadline again and keep track of all contract data. JobRouter® takes these tasks, executes them fully automatically and reminds users before it's too late. The scanned contracts, including all important metadata, are recorded and managed with the help of up to three role types: owner, controller, and viewer. Furthermore, JobRouter® reminds you in time of a pending automatic contract extension. As a result, you can no longer miss an important date or let contracts get lost. Last but not least: Within just a few hours, the template is ready to use! www.jobrouter.de/solutiontemplates

Advantages of automated contract management

Advantages of automated contract management

  • ensure compliance with the terms and conditions &  reduce risks
  • reduced revenue losses & administration costs
  • increased user acceptance
  • greater contractual flexibility
  • more contract renewals
  • Increased transparency, compliance, security & control

With the JobRouter® "Contract Management" Solution Template you can reliably manage your contracts and always work in compliance! The template is installed in only four hours, configured and ready for use within a further four hours! Additional adjustments are possible at any time.

What's in the Contract Management Template?

Archiving contracts

Scanned data is recorded using the Contract Management process including all important meta-data. These include, for instance; contract number, contract type, start date, duration, end of contract, deadlines, reminders and costs, etc.

Attachments

Of course, additional documents can be attached to a contract. It does not matter whether it is a contract extension, an e-mail communication or, for example, a zip file. All documents can be saved revision-proof in the corresponding JobArchive.

Rights concept

Three different authorization levels can be assigned for each contract; owner, responsible person, and viewer. Due to differentiated rights, each level has different insights into the respective contracts.

Remarks

Individual comments can be stored for each contract, marked with a time stamp and used as a kind of "memo".

Reminders by e-mail

JobRouter® informs you in good time by e-mail about all contracts for which automatic renewal is imminent. This allows you to keep track of current contracts and not miss any important deadlines.

Sending contracts

All contracts and attachments can optionally be sent by e-mail. No mail client is required, only JobRouter® on-board resources are used. In addition, JobRouter® logs who received which documents and when.

Send cancellation

This process enables all users of the category "Owner" to create an existing notice of cancellation and send it to the contractual partner as a PDF file. This cancellation can also be attached to the contract as a PDF file. 

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