Use case : Digital contract management made easy
How to use contract management profitably
When managing digital contracts, you should always keep track of deadlines, terms, and dates – ensuring that all important information is available to your team at all times. How contract management software or other tools can help you do this is explained here.
Rely on a contract management tool
- Transparency & control: All contract data is centrally archived in an audit-proof manner
- Security & compliance: All legal requirements are naturally met, rely on the highest security standards
- Reliability & flexibility: Never miss a deadline again and change contract data whenever necessary in the e-file
- Cost reduction: Reduce costs through automated workflows and reminders of termination dates
Examples of processes in contract management : Digital contract management in practice
Managing contracts is effective and efficient thanks to the JobRouter® digitalization platform. How processes in digital contract management can be designed is explained in our short video.
Digital contract management in practice : A tool that pays off
Digital management and processing, audit-proof archiving, automatic reminders: The functions of digital contract management are extensive. The JobRouter® digitalization platform offers you, for example, the following functions to manage your contracts.
Capture contracts : Capture contracts
Upload various contracts and specify directly which contract group (e.g., real estate contracts) and which contract type (e.g., heritable building right contract) they belong to.
Add contract data : Add contract data
The uploaded contract is displayed directly in the editing form. There, you also have the option to add all important metadata. In contract management, this includes, for example: contract number, responsible person, start date, duration, contract end, deadlines, costs, and much more.
Review contracts : Review contracts
The person assigned when the contract is entered can review the contract data and change it if necessary. This minimizes errors and ensures high data quality.
View contracts and edit data : View contracts and edit data
To keep the e-file up to date at all times, responsible parties can view all recorded contracts at any time and modify the associated data and documents.
Terminate contracts : Terminate contracts
Authorized persons can terminate contracts via email by adjusting the stored termination letter and sending the termination electronically. Optionally, you can directly revoke the SEPA direct debit mandate, send a copy to your own email address, or attach the termination as a PDF to the contract.
Manage attachments : Manage attachments
Sometimes it is necessary to attach additional documents to a contract. It does not matter whether they are contract extensions, email correspondence, or, for example, a zip file. The contract and all associated documents can then be found in the e-file.
Comments and change history : Comments and change history
In contract management, you can store individual comments and mark them as a kind of "memo" with a timestamp. In addition, the change history always gives you an overview of who made which changes to the e-file.
Rights management : Rights management
You have the option to restrict access to contracts and assign different permissions, such as read or edit, to various roles (e.g., purchasing or marketing).
Certifications : For excellent contract management
With JobRouter, you rely on the highest quality in contract management. Our multiple-certified platform meets all legal requirements and security standards – for the secure handling of your contracts, documents, and sensitive data.
Over 2,000 customers, over 20 years of experience : See for yourself our solutions for digital contract management
JobRouter® digitization platform
Process digitization has many facets, digital contract management is one of them. JobRouter® always scales the way you want it to. Let our sample processes inspire you and discover the full potential of the JobRouter® digitization platform.
FAQ on digital contract management
What is contract management?
According to the definition, contract management is the management of contracts. This includes storing contracts in a structured manner, making changes in a traceable way, or reminding of contractual obligations in a timely manner. Nowadays, there is corresponding software that supports digital contract management.
What are the advantages of digital contract management?
Digital contract management has many advantages. Contract management software can:
- Consolidate information and sources.
- Streamline intermediate steps.
- Assign templates and attachments to the parties involved.
- Automatically initiate processes with suppliers and customers.
- Remind you in time of your obligations such as terminations.
Contract management does not only concern contracts, but all interfaces related to them. The smooth exchange of information within the automated, digital contract management process helps to sustainably increase your company’s efficiency and ensure transparency. In addition, you can save time, money, and resources.
What solutions for digital contract management are available?
There are various software solutions for digital contract management. Contract management systems with added value for your company in the field of digital contract management interlink processes, data, and documents. For example, the JobRouter® digitalization platform offers you a wide range of functions and modules that help you manage your contracts digitally and achieve operational excellence.