With the JobRouter® Designer, JobRouter provides a graphical user interface (GUI) to display and compose complete web-based workflow applications. You can design and edit individual workflows in the Designer's graphical flowchart.
In the descriptions that follow, you will see how JobRouter® processes are built and how you can model your own business practices without needing any knowledge of programming.
JobRouter® process design is low-code yet powerful
Graphical Flowchart Design
The flowchart displays the flow of your process and helps you create forms, define rules, configure escalations, and carry out the integrations appropriate to that workflow. Building out your process starts with adding steps.
4 steps to lean digital processes
- Simply click to select from a menu to add a step to your process. Easy-to-understand symbols illustrate the function of the different types of steps in your flowchart.
- A simple drag-and-drop feature allows you to move your steps around and place them in the order you desire.
- The steps themselves can then be edited directly from within the flowchart editor to add forms and business rules to each step.
- Link arrows are used for connecting steps and determining the sequence of the steps in your process.
Electronic Forms Designer
Electronic Forms (eForms) are the interface between the JobRouter system and the user. Forms provide information to the user and allow the user to work on process data. You can quickly compose Forms using the built-in Forms Designer.
Integrated document management
With the integration of document management functions you can make documents available to the user that are needed to process the forms. These documents could be, for example, an invoice whose particulars are being reviewed and approved or rejected in the form by the user. The process could be designed to display the invoice, a goods received document, the vendor quote and even a copy of your vendor contract. JobRouter forms can be configured to display everything that your user might need to make a decision.
A large variety of form elements ...
... are available for selection by the user for inclusion in the forms, thus allowing the user to configure the form according to his or her wishes. Typical elements include text field and text areas, lists, radio-boxes, check-boxes, buttons, attachments, files, images, links, dates and many, many more!
Flexible rights & roles management form a strong business
Business Rules Designer
Business rules carry out certain actions, such as altering a value in a database, redirecting the process flow to another step, and copying, deleting or moving attached files.
- You may assign any number of business rules to the steps of your process.
- Business rules are executed when a step is completed, i.e. when the user clicks the Send button in the form.
- If you have set up several rules for a step, JobRouter will process them consecutively.
Choose from a variety of ready-to-use business rules
- The redirection rule controls the flow of the process, definig which step will follow the current step.
- The termination rule brings the process flow to a close.
- The assignment rule can modify process data.
- The execution rule can launch a wide variety of actions, such as sending emails and data attachments, or exporting data.
- If the DocuWare Module has been installed, the DocuWare rule can execute DocuWare document management actions.
Escalation Rules Designer
JobRouter makes it easy to use Process Escalation to specify the overall Process duration as well as the amount of time allowed for processing individual steps.
- Example: You can start a Process on a certain day, say April 1, and specify that it should last 5 days. The end date for the entire process is then automatically calculated to be April 5. You will need the optional JobTimer module for that.
Escalation action examples
- You can arrange any number of email alerts or reminders to be sent to a user before or after a task deadline.
- You can also send an email alert to a supervisor that a deadline is approaching or has been missed.
- You can automatically assign a task to a different user, based on an approaching or missed deadline.
- You can even send notifications to external emails based on a pending or missed deadline, or even based on a successfully executed task.
- You can also add Business Rules that can create or modify escalations dynamically during the Process flow.
Simulation and Testing
As soon as your new business process has been designed it’s ready for testing with the built-in JobRouter Simulator.
As a process designer you want to move through the process in simulation mode, one process step after the other. That way you can easily follow all of the process data and monitor the defined business rules. Simulation testing is a very simple way to make sure that every function and every business rule of your new business process is working as intended.