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Correct digitized invoices on the monitor and adjust them automatically: Virtual invoice verification with JobMind Bau

Unique solution for digital invoice verification and correction directly on the monitor / No client installation necessary / Automatic calculation of changed totals at item level / Two viewers for scrolling through and processing invoices also according to § 13 b UStG (tax debt reversal for building contractors)

Mannheim, November 24, 2016 - JobRouter AG, one of the world's leading manufacturers of workflow management systems, is expanding its modular JobRouter® 4.0 Suite to include a unique component for the construction sector. JobMind Construction supports those responsible for invoice verification and correction by analyzing scanned invoices and adjusting prices and quantities directly on the screen. With the help of two integrated viewers, users can browse through their invoices simultaneously and process them in parallel. This enables those responsible to identify and correct errors or discrepancies directly in the document, and the program then calculates the subtotals automatically.

JobMind* Construction extends the JobRouter® workflow suite with a specific solution for the construction industry. This makes it possible to correct and automatically adjust all invoices, which significantly simplifies and optimizes invoice verification. While site managers usually have to manually check and correct multi-page invoices themselves, the JobMind Construction module now takes over these steps automatically. It includes all subtotals, discounts and totals, checks them and changes the values accordingly. This means that invoices no longer have to be printed and rescanned before or after the change. This is because the scanned or electronic incoming invoice is already fully captured with the help of the OCR technology used. As the system reads the item levels, all corrections and comments to the invoice data can be made directly on the screen. JobMind Bau analyzes each input in the background and compares the invoice amount several times, minimizing errors and increasing efficiency.

"As a leading specialist in construction software, we know the challenges and requirements of the industry very well. Our solutions have to be agile and map the different business processes efficiently and transparently. This is why we decided early on to collaborate with JobRouter®, which was further intensified by the JobMind Bau module. JobMind Bau covers a need that was addressed very laboriously and elaborately for a long time - we recognized this immediately," confirms Thorsten Sprenger, Sales DMS, Workflow, Freeform Recognition and Portal Solutions at NEVARIS Bausoftware. "Today, many of our customers are already using the new module and we have received a very positive response. Because JobMind Bau revolutionizes invoice verification: It even intelligently evaluates complex invoices, in which numerous documents are viewed. This makes many things simpler and accelerates processes on both sides. For example, manually modified original documents no longer have to be returned and reissued, and the recipient receives the improved original invoice as a readable PDF. This saves time and money".

In addition, the JobMind Bau system returns all changed totals, positions and values to a JobRouter® process so that they can be processed again. The integrated viewer and the header data, which are displayed centrally and read out with the JobMind Head** module, facilitate the overview and help with orientation.

The viewer displays the invoice to be processed on the one hand and offers a preview function with which the original invoice and the relevant documents for invoice verification can be viewed on the other.

"Digitized processes cannot optimize invoice verification alone. They can be used wherever workflows or processes become too complex and consume too many resources: Digital construction files, archiving or order orders are just the beginning. If legal requirements are added, such as § 13 b UStG, it becomes more and more important for companies to convert their processes to this and to protect themselves. This regulation states that the tax liability for certain construction and building cleaning services is shifted to the service recipient. This has led to confusion and ambiguity - one more reason for the recipient to check incoming invoices with care. JobMind Bau makes this task much easier," explains Axel Ensinger, Chief Product & Technology Officer at JobRouter AG. "The module streamlines the invoice verification process and automates it to such an extent that site managers can build trust and complete their tasks more quickly. Now that digitalization is pervading all areas of the company, a networked, automated approach is also becoming increasingly important in the construction industry in order to operate efficiently."

With regard to the reversal of the tax liability according to § 13 b UStG, the invoice recipient can be sure with JobMind Bau that all services on which his tax liability is based have been correctly recorded and settled. In addition, the module includes the following functions:

1. automatic analysis
JobMind Bau automatically analyzes the incoming invoice. JobRouter® uses OCR technology to do this, extracting all the information from the document and reading it out using JobMind technology.

2. two viewers for a better overview
JobMind Bau works with two parallel viewers. Users can browse through the invoice document on one viewer and enter corrections on the invoice or insert comments and annotations using the other viewer. The invoice view can be scaled as required.

3. manual post-entry
The clerk can view the digitized invoice immediately and, if necessary, correct it again via the dialog, add missing invoice information or redefine it. If, for example, the transfer is marked as such, it is automatically corrected afterwards.

4. correction and release
JobMind Construction calculates all subtotals, carryovers and totals of the invoice. Site managers no longer have to manually recalculate, this step is no longer necessary. You can concentrate on directly processing the invoice entered by the system and capable of correction and changing the invoice items if necessary.

5. export the corrected invoice and the data
JobMind Bau offers to export and send the final invoice as a PDF file. In addition, the extracted invoice data can be transferred to a JobRouter® process, further processed and permanently archived in accordance with legal requirements.

6. viewing attachments and other documents
Often not only the invoices are important: Also further relevant documents or files can be viewed in the JobMind Bau-Viewer.

Further information about JobMind Construction and other JobRouter® modules is available at www.jobrouter-workflow.com/de/module-vielfalt.html.

*The JobMind technology is the basis of the third JobRouter® product family. It combines solutions for intelligent document recognition and the processing and evaluation of documents that can be mapped in the workflow.

**JobMind Head automatically reads out all header data of an invoice and transfers the determined data directly to a JobRouter® process. In addition, automatic supplier recognition is integrated, which determines the supplier on the basis of existing supplier master data.

About NEVARIS Bausoftware GmbH

NEVARIS Bausoftware GmbH has been part of the Nemetschek Group, which operates worldwide, since the 1990s. NEVARIS Bausoftware GmbH produces and distributes integrated construction management software. The core product NEVARIS covers the complete demand of intelligent software for the construction industry, including building information modeling. The NEVARIS locations are: Achim near Bremen, Berlin, Karlsruhe and Wals-Siezenheim near Salzburg.

NEVARIS - The integrated solution for construction software

NEVARIS enables efficient working on the model in planning and execution. In addition, NEVARIS covers the commercial building sector. The perfect interaction of the NEVARIS product family leads to a holistic solution of the highest quality. NEVARIS offers 3D modelling (NEVARIS BIM), planning (AVA) and a structural engineering solution NEVARIS Build (e.g. calculation, accounting). NEVARIS Finance covers the entire construction management sector (asset accounting, financial accounting, equipment accounting, wages & salaries and materials management).

NEVARIS construction software is part of the NEMETSCHEK Group.

The Nemetschek Group is Europe's leading provider of software for architecture and construction. The graphic, analytical and commercial solutions cover a large part of the entire construction value chain - from the planning and visualization of a building to the actual construction process and use. The range of software programs extends from CAD solutions for architects and engineers to construction software for cost planning, tendering and contracting as well as construction execution. In addition, there are solutions for facility and real estate management as well as visualization software for architecture and the film industry.

NEMETSCHEK was founded in 1963 and employs over 1,000 people worldwide.

NEMETSCHEK products are used by more than 2.1 million users in 142 countries worldwide. In 2015 NEMETSCHEK achieved a turnover of € 285.3 million Euro and an operating result of 69.5 million Euro EBITDA.

NEVARIS Building Software GmbH 
A NEMETSCHEK COMPANY 
Martin Fricke Marketing
+49 (721) 97055 – 201 
fricke@nevaris.com 
www.nevaris.com

JobRouter AG

Short profile JobRouter AG

JobRouter AG is a globally active provider of solutions for digital business transformation and offers a cross-industry low-code digital process automation platform for customers of all sizes. JobRouter helps companies to optimize their workflow, to manage their data and documents efficiently and to digitize their internal and external business processes. The modular components of the JobRouter® technology also allow solutions to be expanded and individually configured according to requirements. As a result, companies receive a comprehensive and tailored system with a large number of agile interfaces.

Together with an international network of 170 partners and its own branches in Great Britain, Morocco, Turkey, Poland and the USA, JobRouter AG now supplies over 1200 customers worldwide, including leading companies such as Euromaster, HARIBO, HELMA Eigenheimbau, Hochschule Konstanz, Klöckner & Co., MEYER WERFT, S&G Automobil, University of Bern and ZF TRW.

JobRouter AG has its headquarters in Mannheim. Further information is available at https://www.jobrouter.com/.